ENGAGED

ENGAGED 2025–2028 · WP4 · TU Delft

Stakeholder Mapping Tool

The Equity Nexus of Governance, Adaptation Planning & Design for Urban Climate Resilience. Use this tool to identify, prioritise, and plan engagement with the stakeholders relevant to your work package.

Amsterdam · Utrecht · Capelle aan den IJssel Co-funded by Regieorgaan SIA · NWO Version 1.0 · November 2026
About the project

Equitable urban climate adaptation

ENGAGED addresses a critical gap in Dutch climate adaptation practice. Current methods rely on stress tests that capture physical hazard and exposure data but systematically exclude the socio-economic, demographic, health, and cultural vulnerability factors that determine who is actually most at risk.

This project develops an integrated, equity-centred approach combining governance strategies, data-driven planning methods, co-designed adaptation solutions, and a comprehensive stakeholder engagement framework — tested across three Dutch case study cities.

1

Governance

Identify governance challenges and co-develop equitable, inclusive strategies with key municipal stakeholders to overcome barriers to fair climate adaptation.

2

Planning

Develop a data-driven climate risk assessment covering hazard, exposure, and vulnerability indicators, communicated through a user-friendly dashboard.

3

Design

Co-create context-specific adaptation solutions and designs that address both spatial and social dimensions of climate risk with community groups as genuine participants.

4

Stakeholder engagement

Develop and validate strategies for meaningful, inclusive engagement with professional and community stakeholders across diverse backgrounds and governance scales.

Consortium

Research & practice partners

ENGAGED brings together universities, universities of applied sciences, research institutes, municipalities, and community organisations across the Netherlands.

AUAS — Project lead / WP2 TU Delft — WP4 Utrecht University — WP1 Rotterdam UAS — WP3 Deltares Climate Adaptation Services Amsterdam Utrecht Capelle aan den IJssel GGD Rijnmond-Rotterdam GGD Gelderland-Zuid PBL KNMI Klimaatverbond Nederland Samen Klimaatbestendig C40 Arnhem · Amersfoort · Middelburg
Activity 4.1

Stakeholder Mapping Canvas

Complete all five parts. Every WP lead must submit a completed canvas to WP4 (TUD) by the deadlines shown in Part 5. The Equity Check in Part 4 is mandatory and must not be left blank.

Part 1 — Stakeholder Identification
Name all relevant stakeholders before making any judgements about importance. Work broadly across all sectors. Ten rows are provided.
#Stakeholder name / organisationTypeSectorCity / scale
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Completeness check: Have you included vulnerable group representatives? Both technical and non-technical actors? Stakeholders at all relevant governance scales?
Part 2 — Prioritisation Grid
Rate each stakeholder on the three criteria using High / Medium / Low. The priority category determines engagement intensity.
#StakeholderInfluenceInterestCapacityPriority
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CoreHigh on ≥2 criteria. Co-create; attend all sessions.
ConsultHigh influence or interest, medium capacity. Workshops and interviews.
InformLower influence/interest. Keep updated; open workshops.
MonitorPeripheral now. Track and revisit later.
Part 3 — Engagement Planning
For Core and Consult stakeholders only. Specify how and when they will be engaged. This feeds directly into Activity 4.2 (co-creation mechanisms).
#StakeholderPriorityENGAGED sessionsTimingResponsibleAccess / sensitivity notes
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Part 4 — Equity Check (Mandatory)
This section must be completed before submitting to WP4. Leaving it blank undermines the project’s foundational argument about equitable adaptation.
4.1 Vulnerable group coverage
Vulnerable groupRepresented?
Older residents (65+)
Low-income households
Chronic health conditions
Ethnic minority communities
Limited mobility residents
Socially isolated residents
4.2 Procedural equity
Q1 — Access barriers
Are there stakeholders who should be engaged but currently lack the capacity or access to participate? What barriers exist and what mitigation is planned?
Q2 — Modality accessibility
Are any planned engagement modalities inaccessible to certain groups (language, digital access, timing, location)? How will this be addressed?
Q3 — Power imbalances
Does the current stakeholder set risk reproducing existing power imbalances in the case study city? What corrective steps are proposed?
Part 5 — Submission and Consolidation
Submit your completed canvas to the WP4 lead (TU Delft) by the deadlines below. WP4 consolidates all canvases into the comprehensive stakeholder map due Q4 2027.
Work packageDeadline to WP4Status
WP1 — Governance (UU)Q2 2027, ahead of Activity 1.1 finalisationPending
WP2 — Planning (AUAS)Q1 2027, ahead of Activity 2.2 co-creation sessionsPending
WP3 — Design (RUAS)Q2 2027, ahead of Activity 3.1 finalisationPending
WP4 — Stakeholder engagement (TUD)Ongoing; consolidated map Q4 2027Lead
How to submit: Email your completed canvas as a screenshot or PDF to r.c.rocco@tudelft.nl with subject: ENGAGED Stakeholder Canvas — [WP number] — [Case Study City].
Consent reminder: All stakeholders engaged through interviews, focus groups, or co-creation sessions must have a signed consent form on file. Templates provided by AUAS. The DMP must be updated accordingly.
Get in touch

Contact

For questions about the canvas, submission deadlines, or the broader ENGAGED project, contact the WP leads below.

Roberto Rocco

WP4 Lead · Associate Professor · TU Delft
Department of Spatial Planning and Strategy
Faculty of Architecture and the Built Environment
r.c.rocco@tudelft.nl

Stephanie Erwin

Project Lead · Senior Researcher · AUAS
Climate Resilient Cities research group
Amsterdam University of Applied Sciences
engaged-project.nl